GPCs will not be scheduled for quizzes, exams, or paper turn-ins. The University of Texas at Austin, The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. The times for setup vary depending on room. Use this site to book a group study room and/or view your reservation. Student organizations and university departments are welcome to reserve Recreational Sports facilities for a variety of events and occasions. Capacity: 231 - Media: full media console. Complaints of disruption shall be reported to the Building Manager. Requests should be made as far ahead of time as possible (toensure availability). We schedule over 30,000 special event requests and about 27,000 class sections each year for university, community, state-wide, and national events. Reservation requests for Fall 2023 will be available starting at 10:00am on Tuesday, May 2, 2023 for Student Organizations and 10:00am Tuesday, May 9, 2023 for departments and registered staff/faculty organizations. Perry-Castaneda Library (PCL) Corner (21st & Speedway), Tables, Benches, Trash/Recycling Bins, Light Posts, Physics, Math and Astronomy Building (PMA) Lawn, Physics, Math and Astronomy Building (PMA) Plaza, Stage, Seating Ledges, Trees, Light Posts, Located on the Northeast corner of San Jacinto Blvd and 23rd St. After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. My organization is not listed under the clients, what do I do? This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. After hours, see the students at thefirst floor Information Desk. The "expected number of attendees" for a reservationmust fill the requested room by at least 50% of the total capacity. FALL SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of May at 10 AM. RSOs producing theatrical performances will be given first consideration for the space on a first-come, first- serve basis. Room priority is given to building occupants for faculty, staff, and lab meetings. Registered student organizations must contact the Dean of Students Student Activities. SSB room reservations for Spring/Summer2023will open to SSB staff at10:00am on Tuesday, October 25th,2022. For theatrical performances that require multiple day stage practice and prop set-up, a 7-day reservation will be arranged. Moveable tables, Moveable chairs, Big screen television, billiards tables, lounge furniture and games tables, Kitchen, Handball, provision for wallyball nets, combination of acoustical ceiling tiles and hard panel tiles, panel doors with viewing inserts, Squash, International dimensions, acoustical ceiling panels for sound absorption; individual court speaker system, (GSB) Graduate School of Business Building, Blackboard, Continuous Writing Surface, Limited Media. Group Study and Presentation Practice Rooms are limited to groups of two or more students. FAC 330 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. The Office of the Dean of Students provides a variety of student support services along with opportunities for leadership experience, diverse student work environments, engaging programming and specialized resources. All of the rooms can be reserved through the department calendar. Please note that all SSB meeting rooms are self-serve. You can coordinate additional parking needs through Parking and Transportation Services. Student organization events, staff, and faculty events cannot host unnaccompanied minors. What types of spaces do the WCP have for reservations? Proof of rights to show a film should be submitted to the Events Manager at least two (2) weeks prior to showing the film. Wrap-Around Covered Patio, Benches, Tables With Seating (Good For Tabling Events). Filming on the University of Texas at Austin campus is regulated and, https://finearts.utexas.edu/cofa-resources#it, Catalogs, Course Inventory, and Credentials (Official Publications), Request to sponsor off-campus individuals or groups, Room Viewers Canvas site (info & resources), RG Room Scheduling System training presentation, Request to sponsor off-campus individuals or groups (RG 750), http://www.utexas.edu/university-communications/resources/filming-at-ut, https://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, https://liberalarts.utexas.edu/laits/services/classroom-support/index.p, https://cns.utexas.edu/information-technology/classroom-technology, https://pharmacy.utexas.edu/directory/learning-resource-center. Please note these conference rooms are for the exclusive use of the Department of Chemistry and Welch residents. For example, open flames are not permitted, and hanging of lights, signs and decorations needs special tape. This system is more intuitive and mobile friendly. Reserve a room. Each reservation must be made on the hour or half-hour and be at least 1 hour (60 minutes) in duration. If you have questions about the new reservations system, please contact us at [email protected]. Can I make a reservation for more than two semesters in advance? Students wishing to reserve rooms for study sessions must do so through staff or faculty in their academic unit. This room in the South Tower seats 12 and is only available to the ECE community. See a complete listing of room descriptions, including furniture and equipment. The PCL Group Study rooms are reservable spaces for groups of 2 or more. This includes time allotted for setup and breakdown of event.) ASE Undergraduate Conference Room (ASE 1.112C), Capacity 12This room is available to ASE/EM undergraduate students only.Reserve online without prior department approval. To reserve a room for longer than 4 hours or make multiple reservations exceeding 4 hours in a given week, another individual from the group must use their EID to make the reservation. Office of Research Support and Compliance (RSC). If it is showing as "web request," your reservation is still pending. Login using your UT EID. Organized and/or amplified sound is not permitted during normal working hoursin any public areas on any level unless it is used for an event that has been approved by the Student Services Building Policy Committee. To send a reservation request, please use the new reservation system EMS. If so, you will need to download and install this app to use AirMedia. For more information and a complete list of approved Priority Uses please refer to our Policies & Procedures. Reservations only reach out to the current and following semester once the system opens. They include movable furniture, Reserve a room. The Energy and Earth Resources Graduate Program has been providing the opportunity for students to pursue interdisciplinary studies in areas of geosciences, engineering, management, finance, economics, law and policy since 1981. WCP doesnt provide parking. All others will be declined. Hours of Operation: Group Study Rooms and Presentation Practice Rooms are available for reservation only when hosting theLibraries. If someone else is in the room you reserved, gather information about the identity of the other person or group so that we can research the problem afterwards. 3.134 Conference Room. (WCP) William C. Powers, Jr. Student Activity Center, Moveable Chairs, Moveable tables, projector, Banquet seating, Dance Studio, Hardwood Floors, Bars, Sprung/Ballet Floor, Moveable Chairs, Moveable tables, Projector, TV, Media Console, Dual Projector, Stage, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Whiteboard. Filming on the University of Texas at Austin campus is regulated and can require a permit: http://www.utexas.edu/university-communications/resources/filming-at-ut. Study rooms in the PCL Scholars Commons are forgraduate students only. Helpful Documents:Room Reservation Request FormRequest to sponsor off-campus individuals or groupsRG Room Scheduling System presentationFilming Permit Forms, Room Viewers Canvas site (info & resources)Room Viewer Required User Guide, Building and Facilities Access (HOP 8-1080), With capacities and media attributes. Only the area within the stone circle is reservable. Our office does not have linens or decorations for events in the WCP. The event calendar appears in EMS and the unavailable times will be marked out in blue so that you will be able to see what times the rooms are not in use. To request a reservation at Commons Conference Center, you may call 512-471-5898 or email a Conference Coordinator directly. Inquiries for a one time performance or special requests can be made to the Events Manager and will be assessed on individual request basis. Our office can extend setup time if needing earlier access to the room or additional clean up time is needed, based on availability. ASE McKnight Student Center/PlazaASE/EM students, faculty and staff may request to reserve the ASE McKnight Student Center (1st Floor Lobby) for after hours departmental/student organization events by emailing [email protected]. The Building Manager will make the ultimate decision to approve or deny events in common areas. Nor are the rooms to be used for study sessions. Course Requirements. Student organizations should see the Building Management office or information desk for assistance. If you're unable to get in touch with the room manager or would like to have your rooms added to EMS, please contact the EMS Department Adminstrator Arturo Compean Jr. College of Natural Sciences The University of Texas at Austin 120 Inner Campus Dr Stop G2500 Austin, TX 78712Campus Map Student Inquiries: 512 471 4536 General Inquiries: 512 471 3285 Login Sitemap Help Copyright 2019College ofNatural SciencesThe Universityof Texas at Austin, Web Privacy PolicyWeb Accessibility Policy. College of Education Registered student and staff organizations as well as departments utilize our buildings for a variety of events: from weekly meetings, banquets, special lectures, film screenings, to cultural celebrations. Food is not allowed in the classrooms and conference rooms. If you regularly reserve rooms in POB, please contact Arturo Compean Jrfor permanent access in EMS. See below for details. No instructional media. Our office schedules university General Purpose Classrooms (GPCs) on behalf of the University. You will be contacted via e-mail about your approval status. To accommodate the many dance groups across campus, the WCP Reservation Office limits weekly practices to a maximum of 2 hours per week for each organization. University affiliated departments and organizations may reserve space in any building, utilizing the University Unions OnlineReservationSystem. You will receive a confirmation once the reservation is finalized. UT Library Reservations - University of Texas at Austin UT Libraries | Group Study Room Reservations Use this site to book a group study room and/or view your reservation. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. If sound systems are used in themeeting rooms, the decibel range shall be restricted to a level that is not disruptive of other activities in the building. Learn more about our instrument reservation process below. Please leave window blinds open, turn off lights, close and lock the door immediately after the event. Please direct all questions relating to meeting room reservations and assistance to the SSB Building Management office at (512) 232-2890 or [email protected]. You'll be given a list of your reservations. Bioinformantics and Computational Biology, Operating Systems, Distributed Systems, & Networking. What does the violate building hours message mean? [email protected]://cns.utexas.edu/information-technology/classroom-technology, PHR You'll be required to submit an additional formthat can be downloaded from Box. Both buildings feature theaters and ballrooms. EMS Campus was developed for universities and is the industry leader for workspace and resource management in higher education. The same would apply to faculty and staff accross the university. Please submit your reservation request online. indoor space or Setup in all rooms includes tables and chairs only. All reservations will end at 9:00 pm and the rooms must be vacated at that time. [email protected] questions regarding these rooms (FAC328, 330, 332), including training on conference room technology. ASE Meeting Spaces The mission of the University Unions is to enhance the student experience and to enrich campus life by providing cultural, educational, social, and recreational programs as well as related goods and services to the campus community. 3 moveable tables on wheels, 10 chairs, extra chairs in room. Food and beverages are not allowed in the auditorium space. A telephone for use of a conference call within the SSB meeting rooms is available for check-out through the Building Manager. How do I advertise for my event in the WCP? POB 6.442 Web Conference Room Faculty Lounge (POB 6.102) If you're requesting a room either in PAT 142, PAT 313, PAT 617 please review their terms and conditions on the Department of Integrative Biology Room Reservations page. No. Click on the name of your reservation you are trying to change. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. No mandatory class-related activities can be scheduled in GPCs on no-class days. The NHB Loggia is available from 8:00 am to 6:00 pm and unavailable from 11:30 am to 1:30 pm, Monday through Friday. The building manager will have final say in any unresolved scheduling conflicts. Double check all reservations on your personal calendar with the calendar for each room a few days before the event/meeting, and again day-of. Please contact Arturo Compean Jrfor any questions. 2.122 Convocation CenterCapacity: 231 - Media: full media console, 3.134 Conference RoomCapacity: 14 table seats, 12 side seats, 4.132B Old LibraryCapacity: 40 - Media: projector and screen, Capacity: 20 - Media: projector and screen, NHB 6.204 Large Conference RoomCapacity: 20 - Media: projector and screen, NHB 6.408 Conference RoomCapacity: 20 - Media: television, WEL 3.202 TA Office Hours RoomCapacity: 16 - Media: Whiteboard only, WEL 3.204 TA Office Hours RoomCapacity: 16 - Media: Whiteboard only, Department of ChemistryWEL 3.212105 E 24TH ST. Austin, TX 78712-1224, Department of Chemistry, College of Natural Sciences, The University of Texas at Austin, Graduate Office: 512-471-4538Undergraduate Office: 512-471-1567Chair's Office: 512-471-3949, Login | IT Help Request | Webmail | Sitemap. [email protected] Complete and submit your form along with your reservation request in EMS. Click here to reserve space. Projector, Media Console, Doc Cam, Classroom. These rooms are maintained in part by those who use them. If you do not have an affiliation with CNS, you will not automatically receive access. Media Console, Continuous Writing Surface, Limited Media, Continuous Writing Surface, (PMA) Physics, Math and Astronomy Building, (PMA) Physics, Math and Astronomy Building). Students are not allowed to reserve any of the following rooms. Our new reservation software is now live! Prior arrangements may be made with the Building Management Office to check out adaptors. Reservations for registered student organizations openedat 10:00am on Tuesday, May 3rd, 2022. The LBJ Fountain Amplified Sound Area is the area bounded by the east edge of Robert Dedman Drive, by the first sidewalk north of the LBJ Fountain, by a line drawn tangent to the west side of the LBJ Fountain and parallel to Robert Dedman Drive, and by the base of the hill on the south side of the LBJ Fountain. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Fine Arts AV Support 512-232-4400 https://finearts.utexas.edu/cofa-resources#it CBA, GSB, UTC McCombs School of Business 512-232-6679 [email protected] The SSB Building Manager will have final say in all scheduling decisions. The WCP has 6 general meeting rooms, an executive meeting room, a black box theatre, a ballroom, a dance rehearsal space, a legislative assembly room and an auditorium for the use of students and departments on campus. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. Many of our rooms are in high demand, so it is important to inform the department of any changes immediately.ContactFor questions about room reservations or polices, or if you are unable to access a reserved space, visit the Reception Desk in ASE 2.200A or send an email to [email protected], The University of Texas at Austin document.write(new Date().getFullYear()) | Privacy Policy | Web Accessibility. Seminar Room with tables, chairs, and chalkboards. Graduate students, undergraduate students, and student organizations may request use of these spaces and may use them only with a confirmed reservation. The majority of perceived scheduling conflicts are simple mistakes, not actual scheduling conflicts. Cosponsorship is not allowed at UT of Austin facilities if the event is planned, managed and/or benefits off-campus parties. POB's Avaya Auditorium and conference rooms are reservable as-is. 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