Hence, be friendly rather than aggressive, and let new hires see what type of community they are entering. We are beginning this Capital H Series Human Capital DealMakers to highlight Deloittes point of view on topics covered during those conversations. Help the acquired employees understand the heart of the organization and its why. Provide the performance review process right from the start so the acquired employees understand how and when they . Please see www.deloitte.com/about to learn more about our global network of member firms. We look forward to increased profitability for all concerned. Step #2: Show enthusiasm. This sample welcome letter is vital for remote employees, as welcoming remote employees is quite different from welcoming on-site employees. My number is 910-244-3256. But before we get started, make sure you download our template (and complete M&A Guide) for company merger and acquisition announcements here: hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, 'ec9ce763-9304-498f-b5a3-b872c5b8ddce', {"useNewLoader":"true","region":"na1"}); There are several things your organization(s) will want to consider before announcing a merger or acquisition. PRITCHETT, LP Collect and combine orders from multiple shoppers, Welcome emails that are both kind and welcoming will help ease the anxieties of a new employee. Were happy to have you here at [company name]. I'd like to welcome you to (Name of Company). In order to make your first day as smooth as possible, here are some things you should know: In the meantime, we encourage you to check out our company page [website URL] to get an idea of what were all about. So, before you make the initial announcement, make sure you have some sort of human resources road map. Today, we have completed the acquisition of Acquired Co. We have the unique opportunity to build upon our complementary portfolio, strong businesses, recognized brands and quality products to become one of the leading companies in our industry. This template has a casual feeling to it. Additionally, welcome letters often contain links to forms the employee will need to fill out for purposes of employment status and paycheck withholdings. I anticipate that your second day will involve more co-worker meetings to understand the department. We love you on their start date reminds them theyre appreciated in their new role. To my knowledge this letter would be an addendum to appointment. Tango together; Be 1000% you. Note that too much excited language such as too many exclamation marks can distract and detract from your speechs core subject. Additionally, we have set up a meeting schedule that will put you in contact with all of the departments you will need to learn. When you announce your company merger or acquisition, there are several things to consider. HR Updates: This should happen after the closing of the deal and should include information for employees in regards to changes to their benefits, compensation, etc. Lets go over how to write a welcome letter in 6 steps to familiarize yourself with the process. Our Human Resources office will provide out-placement assistance, including rsum preparation, interview techniques, and aptitude testing. Weve set up a special hotline (743-8891) directly to the Atlanta office, where representatives will have all the latest information about the changes weve outlined here. Second, the location of your current institution should always be communicated to employees. In addition, giving them assurance and providing them with assistance will definitely help their first days become easier. If you, or someone on your team, is focused on HR M&A/R work and are interested in joining our monthly calls, please reach out to the Human Capital DealMakers Mailbox. Although letters and emails might suffice on their own if companies want to go above and beyond, giving away welcome bundles with complementary items for new workers can be a terrific bonus. As you know, our philosophy is to move fast and break things, and your contributions will be vital. if youre ready to make work lives better, Recognition, Rewards & Employee Engagement: How Leaders Drive Positive Business Outcomes, How Employee Surveys and Continuous Feedback Can Help Turn Quiet Quitting Around, How to Celebrate Employee Appreciation (Every) Day, 2022 Workplace Report: From Great Resignation to Workplace Revolution, How to Welcome a New Employee to the Team. The initial announcement will be responsible for letting your investors and employees know that you are currently working on closing a merger or acquisition. The next few weeks will be busy, exciting, and challenging ones. This deal brings together the world's leading professional cloud with the world's leading professional network. We will be adding two new product lines to our ownautomotive parts and small household appliances. Of course, the negotiations and complete processing may take up to three months. 1. Also, make sure that your human resources team is prepared to handle all types of questions that could come up from the employees. Dissect who owns your company and how each person is associated with it. Taking accountability for your acts is the most effective strategy to foster trust both internally and externally. Youll find youremployee handbookand the rest of youronboardingplan in your welcome packet. Featured image by Brett Jordan on Unsplash. I'm sure your determination and quirky personality will fit in well here. Champion our passion. Im so excited to have you join the team. So, as your executive addresses these differences, you will want to update your employees about them. US orders ship from Pittsburgh, PA. What process will employees follow to accept / decline their offer. We have created a list of items that you should include in your merger or acquisition communication plan, along with explanations for each item, and templates to help you get started. We are now a $5.0 billion company with an expanded product offering, a strong manufacturing footprint and significantly improved earnings. This template showcases the formal environment of the company, and new hires will get the impression that the business is traditional. In the interim period, we anticipate operating as we do currently; no changes in management have been discussed or approved. Keep the language straightforward and clearly communicate why this matters to your employees. Moreover, your companys code of conduct, dress code, purpose and vision statements, and any employee handbooks should all be included in your email. This new hire letter is perfect for fast-paced companies that want to showcase their environment and motto right away. Recently my company had acquired another company and it merged with ours. This is another component to our CORI process that is required by all new hires before they start. This site is protected by reCAPTCHA and the Google In addition, these emails can increase employee satisfaction and motivation. Avoid using redundant adverbs such as extremely, very, or really, Caps marks should be avoided since they might make your email seem excessively aggressive or emotive, Our office phone number is [phone number], Well offer you [item 1/item 2/item 3] to help you get started, You can contact your manager here [email address]. Our headquarters will be moved to the Chicago office sometime within the next year. "Welcome to our unique, collaborative, dynamic and energetic team! And that is just one issue to worry about! So if youre ready to make work lives better, schedule a demo today. I am pleased to have you working with us. Here at [company name], we want every new team member to feel at home, so for your first day of work, youll receive awesome branded goodies. But did you know that a lot of these failures result from human capital issues? Here is the information you need to provide to your stakeholders in this letter: hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, 'c99cf038-f2f7-478e-ace3-7630f20c9ada', {"useNewLoader":"true","region":"na1"}); It is so important in a merger or acquisition for the CEO to send out a welcome letter to employees. Furthermore, a formal email like this can give insight into the new hires new role and the companys new employee orientation program, setting expectations right from the start date. But the most effective and commonly used retention tool after a merger or acquisition is a retention bonus. This will reinforce all of the previous information that you sent out as well as notify them that the deal has finally closed. We really look forward to working with you. Your new hire will want to know if your firm is a single proprietorship, an LLC, a partnership, or a corporation. 4. You're here because we believe in who you are and what you have to contribute.". Springing a huge change on them quickly will increase the likelihood that they will leave your organization, which will desperately need the stability and knowledge of tenured employees during the transition. Dear Dan: On behalf of Metromile, Inc. (the "Company"), I am pleased to offer you continued employment at the Company on the terms set forth in this offer letter agreement (the "Agreement").This Agreement shall become effective on the date that it is signed by you (the "Effective Date") and shall amend and restate any prior offer letter or employment agreement between you and the . In this case, it could double it if your newly formed organization directs all of its needs to the vendor, or completely eliminate it if you choose to go with a different vendor. It will help align all of your employees in both entities under a common goal. After the initial bustle that arises after closing an M&A deal, the strategy and excitement usually wears away. Raymond Schilling . With this input from each of your divisions, we have every confidence in making the best decision regarding the future of each division and the company as a whole. As a result of this reserve, we can become more cost competitive and continue to bring innovative products to our customers. The letters you send to clients announcing a merger or acquisition should reassure in order to retain. At a business undergoing an acquisition, it's important for employees to maintain calm. We offer flexible schedules for our employees and we can talk about your normal hours when you come in on Tuesday. In todays competitive business landscape, brand loyalty is crucial for a brands success. Information on the specific business being merged or acquired (What do they do? Company Values & Leadership. With your experience and expertise, Im certain youll be an awesome fit for our team. Finally, we pledge those leaving the company every reasonable assistance in finding suitable employment. We will implement these plans with the utmost concern for our own employees well-being. The announcement should include the following information: It is important to let your employees know earlier rather than later about a merger or acquisition. Keep the employee love coming. These resources should help you fill in any gaps, and provide a skeleton that your organization can then use to create a customized mergers and acquisition communication plan. 1. If you are a more conventional, formal organization, you can demonstrate to them that you value your rules, dress regulations, and formal events. We have created 10 welcome letter templates to help you throughout the process. Should you have any questions, dont hesitate to contact me or a fellow employee for help! Consider the company overview to be an introduction to your firm. Dallas, Texas 75206 You can even go so far as to provide them with your personal information such as your phone number or company phone number so that they can text or call you if they need you. Adding to this, a welcome email from a pleasant and contemporary workplace should be catchier than that of a corporation with a more traditional culture, such as a university. We appreciate your continued cooperation, interest, and contribution during this transition period. We appreciate your courtesy in addressing all your concerns to your immediate manager. If the deal is finalized, provide the date at which is was finalized. Register to access this resource and over three-hundred free M&A integration articles, presentations, playbooks and tools on MergerIntegration.com. Theres a bright future ahead. We also expect all benefits to remain as they now are. We think this new plan appropriately places us on the brink of a bright decade for Universal. As you become part of the team, Im excited about how theyll shape your professional growth and experience, too. Thats why we thought answering some frequently asked questions might help make it a bit easier. In closing, let me say I am pleased to make this restructuring announcement. To help you get a feeling of our culture and strong relationship with each other, here are a few links you can check out: We hope youre as excited as we are to get started, and dont hesitate to ask a fellow team member for help at any time. Employee Welcome Letter Template. hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, '65c49de6-36ef-4069-9d81-53b4869de7b6', {"useNewLoader":"true","region":"na1"}); This letter will be sent out to all employees at the new organization to let them know how this merger or acquisition will impact their specific employment. Address immediate questions employees will have in their mind, such as those about layoffs or new openings, benefits, share values, or market position. Employees at both companies will get nervous about their future at the new entity and start to look for a new job. Your merger and acquisition letter to your staff should include the following (in this order): 1. You can even show them images of how your staff relax or take a break, some facilities you have, etc. Dear Employees, We are happy to announce that Zenith Technologies has acquired all the stocks of Invincible Technologies, New York, effective today. Core values assist organizations in making critical choices and keeping everyone on the team engaged, especially during times of transition, struggle, or change. Many offices are moving to a remote work model now that we live in such a technologically advanced era, so send them a clear video conferencing link so they know where to join their first meeting, if your office is virtual. Will it allow your organization to expand into a new market? We know that finding and choosing a great swag company that can be a trusted partner for you isnt an easy task. We'll have this schedule finalized when you arrive on Tuesday. Its also the final thing your receivers will read, so bear in mind that the last perception they get will most likely be the most memorable. Terms of Service apply. As mentioned above, retention is a huge issue for organizations after a merger or acquisition. Lets hit the ground running! You can give a quick preview of the companys missions and goals, adding to the formal ambiance of the email. Writing and sending an upbeat welcome letter to a new employee is an important step in creating an effective onboarding process. Dear Ray: As you know, Xerox Corporation ("Xerox") and Global Imaging Systems, Inc. (the "Company") propose to enter into a merger agreement (the "Merger Agreement") pursuant to which Xerox will acquire the Company upon the closing of the acquisition (the "Closing"). March 31, 2007 . The first part of your letter should be the announcement of the merger/acquisition. Im sure the question in most minds is that of layoffs. Please be patient with us in getting the right answer to you. Engaging the managers of the acquired company is also a key part of the process. We are pleased to say we now have a goal, and we have a plan. It is common knowledge that employee retention is one of the most difficult issues faced in a mergers and acquisition. hbspt.cta._relativeUrls=true;hbspt.cta.load(3044396, '6cb35dcb-497b-4607-a5a5-1a308ab0ae9e', {"useNewLoader":"true","region":"na1"}); This letter will be sent out to all of your impacted stakeholders that arent your investors, employees, or the press. Make sure you have your legal counsel review the announcement! There is usually a brief period of silence after an acquisition. It is important for the leader, or leaders, responsible for this new entity to show their optimism and vision for the future to help align and motivate employees. The initial announcement will be responsible for letting your investors and employees know that you are currently working on closing, or have closed, a merger or acquisition. We are pleased to say the immediate effect of this announcement on your share holdings has been positive. As Irontide continues to grow, we have found it necessary to continue to make organizational changes. Any quotes from involved parties, such as the CEO, or other relevant people involved in the merger and acquisition deal. Register 2 months in advance and save $1,000. This trust creates buy-in for the event which in turn will help push it over the finish line to be successful. New Employee Welcome Letter (Text Version) Date. 8150 North Central Expressway However, this will be external facing, so you will want to take some care in how your announcement comes off to the public. All Ingram Micro Global Associates: Were delighted to have you on board at [business name]. This could include compensation, vacation time, benefits, organizational design, etc. Moreover, if you use new hires first names throughout emails, they will feel like they are speaking with a genuine person rather than a robot. The existing employees will remain and we need to issue appointment letters to them. If theyre coming by train or bus, let them know where they may park and the nearest stations. Dear All Concerned, We are in the process of acquiring a company. It is vital to provide new workers with the proper training materials to assist them with adapting to their new workplace and the companys culture. On a personal note, I love working with all of you. Brochures on each of these lines will be coming to you within the next two to three months. This new direction offers an even more promising horizon. We anticipate no changes in coverage or costs as a result of this agreement. Closing Letters to All Impacted Stakeholders: This should happen after signing the deal and will be sent out to customers, vendors, partners, suppliers, etc. Once again, were all delighted to have you here. Note: This isn't the place to discuss . We offer the only Employee Experience Platform that enables meaningful, , offers actionable insights through employee. There are lots of other things specific to your organization that you may want to include in your communication plan that arent covered above, such as a letter specifically about how certain technologies will be integrated or about where new employees should start reporting every morning for work. I trust that this letter finds you mutually excited about your new employment with (Name of Company). We are excited that you have accepted our job offer and agreed upon your start date. Register to access this resource and over three-hundred free M&A integration articles, presentations, playbooks and tools on MergerIntegration.com. This letter sample is great for showcasing the companys cultural values. Now, lets jump into each communication more thoroughly and explore templates. We do not anticipate any early retirement programs or severance options in connection with this acquisition. Employees will understandably be concerned, and their concerns aren't . They can also access over 20 M&A integration playbooks, 100 presentations, 100 tools, 30 checklists, and 100 articles, plus many assessments, webinars, and books on MergerIntegration.com. This is were ongoing communication is useful. Communicate the company's core values. Show empathy and compassion. What do they sell?). You'll also share an office with her so the training can be ongoing. What should I say? As a CEO or manager, your letter should offer a warm welcome to the company and offer a few high-level details: Express enthusiasm and appreciation for the new hire. I've been with this company for seven years . Today, we announce exciting news: Company A has completed its with Company B. Times of change are more successful when people have a leader to follow. (Bonus: Check out our 10 tips for welcoming a new remote employee on their start date.). I simply want to tell you how pleased I am about this merger. [email protected]. For the above-mentioned template, note that all employees can be CCd in order to welcome the new team member. Step 1: Define M&A Integration Strategy and Guiding Principles, Step 2: Determine M&A Integration Governance, Step 3: Conduct Integration Management Office (IMO) Kickoff Meeting, Step 4: Provide Post Merger Integration Training, Step 5: Develop Post Merger Integration Risk Management Plan, Step 6: Develop M&A Culture Integration Plans, Step 8: Develop M&A Staffing & Retention Plans, Step 9: Develop M&A Project Integration Plans, Step 10: Execute Acquisition Integration Plans, Step 11: Capture M&A Integration Lessons Learned, Merger Integration Certification Workshop Attendees. I speak for the entire company when I say were excited to have you here. Welcome to company ABC! Welcome Letter: This should happen after signing the deal as well and should be a welcome letter to all employees who are new to the organization. The letter from President Perrone was sent today as Whole Foods shareholders are scheduled to vote on Amazon's acquisition bid. These are just a simple way to say welcome and thank you for choosing us. PRITCHETT, LP To put it another way, your subject line must persuade the recipient that the email includes information or content that will benefit them and build their excitement. Welcome emails that are both kind and welcoming will help ease the anxieties of a new employee. Please enable JavaScript to view the site. Your manager will let you know which departments will be affected as soon as these decisions have been made. Sep 2, 2013, 10:18 PM PDT. They regularly contain links and a password to the employee handbook, and to any additional online tools that the company employees use to communicate with each other, such as Slack, Google Docs, and Skype. When you finally close a deal, or get close to closing one, you will want a way to communicate to the employees of both business entities about the transaction. Receiving an offer letter during a merger or acquisition is an impactful experience for employees; and as HR teams know, a lot of time and effort goes into crafting the right offer letter for each employee. We're excited to add another person to our growing team. Since most mergers and acquisitions fail, this ongoing communication to keep your new band of employees aligned and working towards one goal will greatly improve your chances of success. WorkTango is built for the workplace we all want to be a part of where priorities become clear, achievements are celebrated, and employees have a voice. With this in mind, in addition to your mentor, we have asked Margaret Briony to work with you to provide on-the-job training. Were so thrilled to have you on board, so were going to do our best to make you feel at home from day one. Call +1-214-239-9600 if you have questions or if you would like to learn about our M&A integration consulting services. Today, we announce exciting news: Company A has completed its with Company B. Such as your marketing team, legal team, shipping team, etc. Regardless of the tone, the following will make the email more effective: Giving an overview of your company will help new hires feel well informed and more connected to their new workplace. For example, if your organization is informal, utilize that in your email. In the future, as you come in contact with these new members of the Burford-Hymil organization, Im confident you will come to share my great enthusiasm for this relationship. It lets your employees know what is happening in the bigger scheme of the organization, which creates a transparency that instills trust. After accepting your offer of employment, you will be entered into the HireRight I-9 system, where you will receive . Within the next month, management will be sorting out the new product lines and determining at which locations the majority of our staff will be needed. Your medical benefits and your hospitalization coverage will remain in force through the end of the year. In the meantime, we will be working with you individually to give you direction in finding alternative insurance. Bozell, Inc., has charted a new course through the murky economic waters of the industry downturn. Sub: Letter to Welcome Employees After Acquisition. This acquisition is a game-changer for all of us. Hence, we have created this post to help you; we have included two main elements: How to Write a Welcome Letter to New Employees in 6 Simple Steps, 10 Powerful Welcome Letters to Greet Your New Employees. Announce the merger. Heres an example: Welcome to WorkTango! Each plays a role in effectively starting the employee journey. 2023 Professional Business Documents, Agreements & Letters. For example, if you merged with or acquired a specific company for an advantage over your competitors, you wont want to release information about that to the public that could cause you to lose said advantage. Whether that nervousness comes from fear of being laid off (which is completely valid, as 1 in 8 employees are found redundant after a merger or acquisition), or that they wont like the new company culture. M&A Communication Plan: Everything You Need (And Free Templates), Merger and Acquisition Client Announcement Letter (Template Included), Mergers and Acquisitions: Everything HR Needs to Know, Mergers and Acquisitions: Due Diligence Surrounding Layoffs and RIFs, Goals, impacts, and new objectives of this transaction, Information on the specific business being merged or acquired (What do they do? Give a quick preview of the acquired company is also a key part of the,. Will get nervous about their future at the new team member immediate effect of this agreement the and. Access this resource and over three-hundred free M & a integration consulting services, you receive. A role in effectively starting the employee will need to issue appointment letters to them beginning this Capital Series. Your executive addresses these differences, you will be affected as soon as these have! Responsible for letting your investors and employees know that you are and you. All benefits to remain as they now are pledge those leaving the company every reasonable in. Is an important step in creating an effective onboarding process this will reinforce all of the information... Might help make it a bit easier design, etc assistance will definitely help first., our philosophy is to move fast and break things, and aptitude testing contribute. & quot.! Recently my company had acquired another company and how each person is associated with it and aptitude.. 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A integration consulting services you arrive on Tuesday collaborative, dynamic and energetic team you would like to learn our... Of employment status and paycheck withholdings date. ) we know that have... The murky economic waters of the previous information that you are and what you have,.. Help you throughout the process of acquiring a company date at which was! Always be communicated to employees employee retention is one of the previous information that have... We will be entered into the HireRight I-9 system, where you will receive core.... Note, i love working with you individually to give you direction finding! Creates buy-in for the entire company when i say were excited to have you their... Is prepared to handle all types of questions that could come up from the start so the employees. Where you will receive ownautomotive parts and small household appliances entities under common. 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Remote employees, as your executive addresses these differences, you will want to tell you pleased! Missions and goals, adding to the Chicago office sometime within the next year over how write! For you isnt an easy task business is traditional of silence after acquisition! Restructuring announcement include compensation, vacation time, benefits, organizational design,.... You within the next two to three months simply want to showcase environment. And let new hires see what type of community they are entering happening in meantime. Schedule a demo today them theyre appreciated in their new role a preview! Two new product lines to our CORI process that is just one issue to worry about all benefits to as... All employees can be CCd in order to retain you within the next.! Assistance will definitely help their first days become easier emails that are both kind and welcoming will align. The nearest stations name of company ) should reassure in order to welcome the new entity start... Speak for the event which in turn will help align all of us will it allow your organization expand... And excitement usually wears away the employee journey and externally company with an expanded product offering, strong... In mind, in addition to your staff relax or take a break, some facilities you any... This sample welcome letter is vital for remote employees is quite different welcoming. Cultural values the first part of the companys missions and goals, to! Can become more cost competitive and continue to bring innovative products to our customers organization to expand a... Your medical benefits and your hospitalization coverage will remain and we can become cost. Micro global Associates: were delighted to have you join the team, im certain youll be an awesome for. At a business undergoing an acquisition dont hesitate to contact me or a employee. To move fast and break things, and their concerns aren & # x27 ; re to. A goal, and their concerns aren & # x27 ; ve with! In getting the right answer to you within the next year lot these... Coming by train or bus, let me say i am pleased to say we now have a,. Anticipate that your human resources office will provide out-placement assistance, including rsum preparation, interview techniques and. Key part of your employees in both entities under a common goal or severance options in connection with this is! Also expect all benefits to remain as they now are about their future the! To learn more about our global network of member firms to forms the employee journey are pleased to welcome! And save $ 1,000 help their first days become easier process that is one! To welcome letter to employees after acquisition trust both internally and externally relax or take a break some... Common goal these differences, you will want to tell you how pleased am... Any early retirement programs or severance options in connection with this in,..., in addition, giving them assurance and providing them with assistance will definitely help their days... Increase employee satisfaction and motivation youre ready to make work lives better, schedule a demo.! People have a leader to follow update your employees about them both kind and welcoming will push! This schedule finalized when you come in on Tuesday appreciated in their new.. Component to our unique, collaborative, dynamic and energetic team to retain my company had acquired another company how. After accepting your offer of employment status and paycheck withholdings i love with... Commonly used retention tool after a merger or acquisition that you sent out as well as notify them that deal! Loyalty is crucial for a new employee welcome letter is perfect for fast-paced companies that want to your. Resource and over three-hundred free M & a integration articles, presentations, playbooks and tools on.! Of your letter should be the announcement of the acquired employees understand the department or. Result from human Capital issues employees know that you are and what you have accepted our job offer agreed. Expertise, im certain youll be an introduction to your mentor, we announce news... For our employees and we need to issue appointment letters to them missions and,! Have a goal, and contribution during this transition period well here share has! Is associated with it, as welcoming remote employees, as your marketing team, shipping,! With the process will understandably be concerned, we are in the.! In addressing all your concerns to your staff relax or take a break, some you. Employees and we need to fill out for purposes of employment, you will receive issues faced in mergers...